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Before you get too far into the doing of the project you need to step back and plan the work. If you want to manage your project successfully you need a bigger picture view of everything that needs to happen and how it is going to get done.

Trust us, planning is invaluable! Many people think of the project plan as the project schedule: The list of tasks and dates that tell you what to do when. Project planning refers to everything you do to set up your project for success. The activities in project planning are varied because you have to work out how to achieve your goals. Every project is going to be different as the objectives will be different. Most of the work of planning is thinking about what you need to do to get everything done and putting the structure in place to make that happen.

By structure, we mean the processes and governance to keep everything running smoothly. These are things like the change management process, the budgeting process, how you are going to sign off the deliverables when the time comes, what quality measures are important and things like that. The end result of project planning is…ta da! This is a document or set of documents that explain what you are going to do and how you are going to do it.

We plan at the beginning to save time later.

A review of methods, techniques and tools for project planning and control

It sets out the processes that everyone is expected to follow so it avoids a lot of headaches later. Project plans are also really helpful for monitoring progress.

You can go back to them and check what you said you were going to do and how, comparing it to what you are actually doing. This gives you a good reality check and enables you to change course if you need to, bringing the project back on track. The best way to estimate how long your project planning phase will take is to look at similar projects that have happened before and see how long it took them to plan.

You can then search for similar projects and study their schedules in detail.

Project Planning & Controls

Project planning is all about working out what to do and how to do it, so you need to get a lot of people involved. Use of Sensitivity Analysis. As-Planned vs. Activity Weeks method 3. Milestone monitoring 4. Resource monitoring 6. Network Analysis and measurement of float usage. Cost and Schedule Variance Charts 3. Bulls Eye Performance Charts. Cost Variance CV 2. Schedule Variance SV 3. Probability Charts 2. Tornado Chart 3. Whether specific activities undertaken to establish and maintain a Project Baseline are appropriate, with reasons 2.

Whether Performance Reports are fit for purpose, with reasons. Whether methods of reporting the project's performance are applied appropriately and whether their outputs are fit for purpose, with reasons:. Duration Uncertainty Tornado Chart are appropriate and accurate. Throughout the Project Planning and Control course, delegates will be exposed to numerous examples of examination questions. We will undertake a number of exercises and 'question-and-answer' sessions that will help to consolidate the learning, thereby ensuring that delegates are more than adequately prepared for the exam.

This three day event introduce delegates to effective project planning and control. Effective planning and control require…. This two day event consolidates and expands on effective project planning and control taught in the Foundation Course. Search keyword Search. Overview This five day event introduce delegates to effective project planning and control. Prerequisites No prerequisites are necessary for attendance, although delegates would benefit from some experience and understanding of basic planning principles and terminology.

Learning Outcomes Delegates will learn and understand: The approaches and application of products used to gain a clear definition of a project The approaches and application of techniques used to plan and close a project The selection and application of appropriate scheduling techniques The practices used and applied for rigorous monitoring to enable proactive control of the project The basis for and application of good record keeping, which also facilitates the virtuous feedback and learning cycle.

Course Outline The course uses QA's unique multimedia case-studies and accelerated-learning techniques to ensure that theory is embedded and delegates feel confident in the practical application of learning points.

The Ultimate Guide to Project Planning -

Buffer The three identified methods of presenting the results of scheduling Purpose of: 1. Time analysis Typical features associated with schedule density, together with: 1. Schedule detail density considerations and principles Purpose of different types of time phased schedules, including Development or strategic schedule - 1.

Design deliverables tracker Purpose and use of key elements of schedule design, including: 1. Barcharts to display networks Use and features of different methods of estimating durations, including: 1. Expert opinion Types of resources and the purpose of resourcing the schedule Purpose and use of: 1. Time Chainage Together with their advantages and limitations Typical composition of a Schedule Narrative Purpose and scope of Schedule Reviews Steps in the scheduling process and steps to prepare for monitoring and control The five steps necessary to construct a network, together with the activities of each Practitioner Advantages and disadvantages of Target Schedules Steps in the process of resourcing the schedule Need to manage project interfaces and the activities necessary to implement the four key stages of dependency management: 1.

Actual Cost - AC Definitions of key monitoring terms: 1. Record keeping Definitions of key risk management terms: 1.

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Sensitivity Analysis Definitions of key change management terms: 1. Change Order Purpose and use of a project baseline together with: 1.

Cost Value Report Purpose and use of: 1. Baseline maintenance 2. Change management Together with the principles of change management and why change control is needed Differences between and possible reasons for rebaselining: 1. Re-planning of the project 2. Re-programming of the project Purpose and use of performance reporting and features of a good control system Characteristics of Variance Analysis Methods of Progress Monitoring: 1.

PPC Foundation

Resource monitoring Including the advantages and limitations of each method Characteristics of Performance Analysis Methods of Progress Monitoring, specifically the use of Network Analysis and measurement of float usage Elements of a budget for monitoring with Earned Value and their characteristics: 1. Risk Mitigations Together with how to deal with inflation Elements of the Earned Value cost control process: 1.

Estimated Final Cost EFC Together with the importance of learning lessons from cost control The purpose of Short-term Planning, its four key elements, and how it should be linked to project schedules Short-term Planning considerations: 1. Use of co-ordination meetings and performance reporting Elements of a project level change control process and its links with corporate governance: 1.

Steps 2. Key Activities 3. Decisions Purpose of Earned Value Analysis, together with key elements of the technique: 1. Time Impact Analysis Method TIA Requirements, Advantages, Disadvantages and where it can be used together with other relevant considerations Be able to apply key concepts relating to the Monitoring and Control of a project within a given scenario.

Specifically to identify and apply activities involved in the development and maintenance of the project baseline, together with the application of the rules Determine the most appropriate methods of reporting the performance of the project and what project information should be included in the performance reports produced Interpret the outputs of methods of reporting performance: 1.

Network Analysis and measurement of float usage Interpret: 1. Bulls Eye Performance Charts In order to determine the status of the project and identify the likely causes of the reported performance Perform Earned Value calculations and determine the status of the project and identify the likely causes of the reported performance: 1. Change Request 2. Change Log 3. Monthly Change Report Identify activities involved in the application of an appropriate change control process for the project Risk Assessment, the use of the Risk Assessment Matrix, Risk Log and the planning and controlling of the funds for managing risk Interpret the results of the project's Quantitative Schedule Risk Analysis QSRA as displayed on: 1.

How you achieve this is a matter of choice. My preference is to estimate when a task or product will be completed and report on the activity in one of three ways:. Risks affect the balance of project benefit viability. Whilst risk management alone will not eliminate risks altogether it may be possible to avoid risks in some instances or minimise the disruption in others with careful planning.

That is, you really need to address risk at the start of the project so that contingency plans are prepared and their potential impact minimised. Preempting future issues is key. Once the project is started you should:. And remember to keep stakeholders informed! That is, I see it as a wave. Activities are regular occurrences: monthly, weekly, or even daily. In contrast, continuous implies that these things are done all the time, i.

Project Planning for Beginners - Project Management Training

Hi Martin, I hope all is well with you. I enjoyed your articles this morning, the content is excellent and helpful.